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Athletics Clearance Process For First-Years & Transfer Varsity Athletes

All incoming first year and transfer Student Athletes must complete two sets of forms - Medical forms and NCAA forms. See below for details on both sets of paperwork. 

International student-athletes may have additional requirements and should contact Kirsten Clark (kiclark@clarku.edu) for more information.
 

Medical Paperwork
Questions regarding Medical Forms, Contact Sports Medicine at sportsmedicine@clarku.edu.

Start by registering for Athletic Trainer System (ATS) software at clarku2.atsusers.com. Click here for instructions on how to register and use ATS.  

Medical Clearance Checklist
Complete on Athletic Trainer System (ATS):
  1. ATS Registration
  2. General Tab
  3. Sickle Cell Tab
  4. Insurance Tab
    1. You must upload front and back pictures of your insurance card.
  5. Contact Tab
  6. Immunizations/Paperwork Tab
    1. Paperwork:
      1. Annual Medical History
      2. Concussion Policy
      3. Consent to Treat and Release of Medical and Treatment Information
        1. If under 18 years of age, parent/guardian signature required
      4. Mental Health Questionnaire
      5. Sports Medicine Policies
      6. Student-Athlete Insurance Coverage Acknowledgment
        1. Parent/Guardian/Policy Holder Signature required
  7. Forms
    1. View your completed forms/paperwork.
  8. eFiles
    1. Location for any additional print outs/instructions
    2. Upload Physical or Sickle Cell Trait Results
Upload to Athletic Trainer System (ATS):
  1. Physical- within 6 months of participation in any practice, competition, or out-of-season conditioning activity. Completed and signed by MD, DO, or NP.
    1. Note: You must use the Clark Sports Medicine form linked here
    2. General start dates are the end of August for fall sports, the beginning of September for all others. 
  2. Sickle Cell Trait Test Results (see See Sickle Cell Trait Verification information under the efiles tab in ATS or here.)
  3. If applicable:
    1. NCAA Banned Substance Exception- Asthma (form located in ATS or here)
    2. NCAA Banned Substance Exception- ADD/ADHD (form located in ATS or here)
    3. *NCAA Banned Substance Exceptions can be sent via Fax to: 508-793-7627
Concussion Baseline Testing
  1. Download the free Sway Medical Application to your mobile device.
  2. In early July, a code and specific instructions will be emailed to you.
  3. This must be completed prior to your arriving to campus.

NCAA and Compliance Paperwork
Questions regarding NCAA Forms, Contact Kirsten Clark at kiclark@clarku.edu or (508) 421-3796.

All NCAA forms must be completed in Teamworks. You may access Teamworks using Clark Single Source Sign on here: https://sso.armssoftware.com/. Forms will be available in early July.

NCAA Form Checklist
  1. Student Athlete Information Form
  2. Student Athlete Handbook and Departmental Policies Acknowledgment
  3. Release of Liability, Assumption of Risk, and Indemnification
  4. NCAA Student-Athlete Statement
  5. NCAA Drug Testing Consent Form
  6. NCAA Division III Summary of Regulations
  7. NCAA Policy on Campus Sexual Violence - Student Athlete Annual Disclosure Form
  8. Information and Recording Release Form